PARTICIPANT CONSENT FORM (CORPORATE)

Thank you for choosing TeamWalking for your Corporate Team Event.

  • This Consent Form must be completed by the participant.
  • A Parent or legal guardian must complete this Consent Form for under 18s.
  • Please complete all sections.
  • All information will be treated in confidence.

NEED TO BORROW SOME OUTDOOR GEAR?
We can provide the following outdoor gear, free of charge.

  • Waterproof outdoor jacket (S – XL)
  • Waterproof over-trousers (S – XL)
  • Fleeces (S – XL)
  • Waterproof gloves (S – XL)
  • Warm hat
  • Rucksack
  • Walking boots (sizes 4 – 12)
  • Head-torch

We recommend you wear your own walking boots if you have them.
Please fill out your requirements below.

YOUR DETAILS

NB: ‘physical activity’ means a minimum of 30 minutes of moderate exercise, such as brisk walking, swimming, jogging, cycling etc

What outdoor gear would you like to borrow? (please give sizes)

SMLXL

SMLXL

SMLXL

SMLXL

Size 4Size 5Size 6Size 7Size 8Size 9Size 10Size 11Size 12

Warm hat (one size)
Rucksack (one size)
Head-torch

Medical conditions, disabilities, allergies or special requirements

Please list all pre-existing medical conditions, disabilities, allergies, special requirements or recent illnesses that may affect your participation in this activity. Please give full details of your condition(s), as this helps us provide an enjoyable and rewarding day for all. If you have a preexisting medical condition that may make it unsafe for you to take part in this activity, then it may be necessary to seek advice from your GP or medical specialist (we will contact you about this). Please ensure that you bring any medication that you may need with you on your activity. All information will be treated in confidence.

  • I confirm that I am the participant
  • I confirm that I have read through, understood and accepted TeamWalking’s Covid-19 Code of Practice
  • I am aware that valley, hill and mountain walking are activities that have an inherent and unavoidable risk of accident, personal injury or death. I understand the nature of the activity I have chosen to take part in and accept the risks involved.
  • I consent to emergency medical treatment or medication to be administered to me during the activity in the event of injury /accident.
  • I confirm that I have a reasonable and suitable level of fitness and ability for my chosen activity.
  • I confirm that the information I have provided on this Consent Form is accurate and complete.
  • I undertake to inform TeamWalking of any material changes to the personal information I have provided on this Consent Form between signing this form and the day of the walk.
  • By completing this Consent Form I confirm that I have read through, understood and accepted the Terms & Conditions detailed below; I am fully aware of the type of activity I will be undertaking; I consent to my participation.

Click to Confirm (by the participant, or parent/legal guardian if under 18)

TERMS & CONDITIONS

  • Covid-19 – you agree to adhere to our Covid-19 Code of Conduct. A copy of our Covid-19 Code of Conduct is available on our website and will also be sent to you with your Confirmation Email.
  • Covid-19 – You must not attend if you (or anyone in your household): has any Covid-19 symptoms (cough, fever, loss of or change in your sense of taste or smell); has had a positive Covid-19 test in the 10 days before your walk; have been contacted by NHS Test and Trace and told to isolate in the 10 days before your walk; has been in close contact with someone infected, suspected or diagnosed with COVID-19 in the 10 days before your walk; returned from abroad in the 10 days before your walk and are required to quarantine; live in an area with local, regional or devolved government (England, Wales, Scotland or Northern Ireland) travel or gathering restrictions. It is your responsibility to check Government Guidance & comply with any restrictions.
  • Covid-19 – as we now understand, the risk of transmitting Covid-19 is much lower outdoors than indoors. Our Covid-19 Code of Practice is written in accordance with Government and professional guidance to reduce this transmission risk as far as possible; however, there is still a low risk of virus transmission, which we cannot eliminate. You are aware of and accept this risk.
  • Hill & Mountain environment – Valley, hill and mountain walking are adventurous activities with a risk of accident, personal injury or death. Part of the attraction of valley, hill and mountain walking is the challenge of tackling different terrains, landscapes and weather conditions; indeed, risk is often an integral part of the activity. Every effort is made to minimise potential risks & hazards; however, the very nature of valley, hill and mountain walking involves a certain level of inherent and unavoidable risk of personal accident and/or injury. The most common accident and/or injury in the outdoors include slips, trips and falls, as well as personal injury such as blisters, strained muscles, scratches & stings, sunburn, getting cold and varying degrees of personal discomfort due to weather/ground conditions (these are just examples and is not an exhaustive list). Of course, more serious accidents/injuries may occur due to the natural environment (steep, uneven, rocky, wet, slippery ground), personal health issues and extreme weather conditions. By taking part in this activity, you are aware of and accept these risks.
  • Terrain: All walks will involve a varying degree of uneven & rough terrain, muddy/rocky/wet ground, fields, riverside, woodland, remote open country, high ground, hills, moorland and mountainous terrain, stiles, stream crossings, roads and lanes, farms and livestock as well as a number of ascents/descents, some of which may be steep and sustained.
  • Weather – We may encounter adverse weather conditions on the walk, such as strong winds, rain, mist, fog, sunshine (harmful UV), heat or cold. We may also encounter darkness and/or poor visibility. These conditions are an inherent part of outdoor activities, but may lead to varying levels of personal discomfort, such as getting cold and wet. The Walk Leader will continuously monitor weather and ground conditions, and dynamically manage the route chosen during the day to suit the group’s needs.
  • Fitness and Experience – Our walks require no previous hill-walking experience as full guidance will be given; walks are ‘pitched’ according to the experience and average fitness levels of the group. A reasonable level of fitness and ability is required as the natural environment can be demanding at times.
  • Change during the walk: The pre-planned routes may be subject to change whilst on the walk due to adverse weather conditions, pace of the group, fitness and ability levels, accidents or injuries etc. In extreme circumstances the walk may be terminated. Once the walk has commenced then any such changes to the preplanned walk are deemed to be part of the event. The decision to change or terminate the walk lies solely with the Walk Leader.
  • Potentially strenuous: Walking and outdoor activities can be strenuous. Never underestimate the strenuous nature of walking particularly when this is combined with the natural environment, hill and mountainous terrain and the elements.
  • Personal responsibility: Mark Reid or his freelance Mountain Leaders (Walk Leaders) accept no responsibility for personal accidents or injury or for loss or damage to personal effects unless caused by their negligence as Walk Leaders. We strongly recommend you have adequate personal insurance cover for accident or injury, as well as travel insurance in case of cancellation.
  • Safety: All participants must take heed of any safety information, guidance or hazard warnings given by the Walk Leader during the pre-walk briefing or whilst on the walk.
  • Consent Form: All participants must provide full, complete and accurate information on their Consent Form, including any medical conditions, special requirements, allergies and/or recent illnesses; participants must inform the Walk Leader of any changes to their personal information (including medical information) that have occurred between signing their Booking Form and the day of the walk.
  • Footwear: All participants must provide suitable outdoor footwear, preferably walking boots, with sturdy cleated soles and ankle support.
  • Non participation: The Walk Leader reserves the right to refuse to take a participant whom they consider will be unable to complete the planned activity, is wearing unsuitable clothing, ignores direct safety instructions from the Walk Leader or whose behaviour falls below an acceptable standard that puts others within the group at risk.
  • Alcohol, smoking – As this is an Adventurous Activity in a natural environment then we operate a no alcohol and no smoking policy during the activity.
  • Dogs – You are welcome to bring a well-behaved dog with you on some of our courses and walks. Your dog MUST be insured, wormed and kept on a lead at all times. Some of our courses/walks are not suitable for dogs, due to ground-nesting birds, livestock, terrain etc. You must have permission from us before the course/walk in order to bring your dog with you. Registered assistance dogs are always welcome.
  • Accommodation, Food & Travel – You must book and pay for any accommodation, food and/or travel (the ‘service provided’) directly yourself. The contract for the service provided is between the person making the booking and the service provider.
  • Client transfer of Booking – If you are not able to attend your chosen walk date for whatever reason and would like to rearrange, then you can have a FREE TRANSFER to another mutually convenient date. All Transfer of Bookings must be made prior to the walk. TeamWalking’s liability is limited to the cost of your chosen walk only.
  • Client Cancellations – You may cancel your walk any time within 14 days from the date a Confirmation Email was sent to you (‘date of booking’), and we will cancel your walk and refund the cost of your walk in full (if you have paid). All cancellations must be confirmed in writing by email, text or post (your refund will be sent to you within 14 days). Cancellations after 14 days from the date of booking will be subject to the refunds:
    • Within 14 days from the date of booking – full refund
    • 14 days from date of booking to 1 day before walk – 75% refund of the cost of the walk.
    • Non attendance – No refund.
  • TeamWalking Cancellation – the walk may be cancelled by the Walk Leader at any time prior to the walk due to illness of the Walk Leader, Government advice or law (for example, Covid-19), adverse weather conditions or forecast or any other force majeure. If the event is cancelled by the Walk Leader then the walk will be rescheduled for another date, a credit note issued to be redeemed within 12 months or a full refund given. The decision to cancel the walk lies solely with the Walk Leader. In the event of cancellation by the Walk Leader, then TeamWalking’s liability is limited to the cost of your chosen walk only. We recommend you have adequate travel insurance in case of cancellation.
  • Under 18s. Under 18s (minimum age 14) may attend if accompanied by a parent or legal guardian. Your child must be accompanied at all times during the activity by you as their parent/legal guardian, and must be within sight and sound of you during the activity. You as the parent/legal guardian are responsible for your child at all times; TeamWalking does not act ‘in loco parentis’ at any time.
  • Please note that any agreement between us will be governed by and construed in accordance with the laws of England and Wales and, by booking a walk with us, you agree to this and submit to the non-exclusive jurisdiction of the courts of England and Wales.

This Consent Form, Covid-19 Code of Practice, Terms and Conditions and relevant Walk or Course Overview form the contract between us.

UPDATED 26th March 2021

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